Organize + Energize: The Snowball Effect of Clutter
Tuesday, January 14, 2014
You walk into your office on Monday after a relaxing weekend and the first thing you see are the piles of paper on your desk, on the floor, and exploding out of the filing cabinets and drawers. Your office isn’t aesthetically pleasing to the eye. Maybe there is too much furniture or you aren’t using your office trays in an efficient manner. This visual clutter will immediately change your personality and will set the tone for how the rest of your day or even week will play out.
This visual clutter, whether it is paper or the physical disarray of the office will in turn cause mental clutter. Mental clutter will take up unnecessary space in your head. In the back of your mind, you know you have to tackle an organizing project, but the project seems too overwhelming, so it’s just easier to continue to work the way you’ve been working and nothing gets accomplished. Whether you know it or not, subconsciously this mental clutter will weigh on you. Get rid of the visual clutter and that in turn will release the mental clutter.
An overwhelming problem
Can you see the snowball getting bigger? If you continue to let it grow, it’s going to turn into an avalanche. This mental clutter will cause you to have a lack of focus. You are trying to remember everything you have to do, where you have to be. The piles of paper and disorganization are becoming a distraction for you, which in turn causes you to lose focus.
When you are distracted at work and lose focus, you aren’t as efficient and productive as you could be. You may be losing clients or missing out on important opportunities. Basically, you aren’t running at 100%. You aren’t giving your back end of the business the attention that it deserves.
The clear solution
Set up working organized systems. Once you set up these working organized systems you won’t have to deal with all the aspects of disorganization discussed above. Your daily routine of maintaining your system will become habit which in turn will allow you to become more efficient and productive. You will be able to put all your focus and attention on thriving as a small business.
There are many benefits to being organized. It is proven that you will have more free time, more money, less stress, more energy, and your clients will have more confidence in you. I have seen the transformation happen with my clients. If you are lacking in any of the above, it may be time to make a fresh start and tackle that disorganization once and for all.
Get a handle on your disorganization. Even a big snowball can knock you down hard. Don’t let that snowball turn into that avalanche and bury you alive.
Related Slideshow: Women Leading in Rhode Island
Who are some of Rhode Island's high-level female bosses? GoLocal takes a look at some of the leading women in the state in their respective industries, in the private and nonprofit sector.
The founder and Creative Director of Alex and Ani, Rafaelian started the company in 2004 to produce jewelry to “adorn the body, enlighten the mind, and empower the spirit.”
Prior to founding Alex and Ani, Rafaelian produced designs for and co-owned Cinerama, her father’s jewelry manufacturing company. Now, in addition to Alex and Ani, Rafaelian owns Carolyn’s Sakonnet Vineyard, and the café franchise Teas and Javas. Rafaelian received the 2012 Rhode Island Small Businessperson of the Year Award as well as Ernst & Young Entrepreneur of the Year Award in the products category for New England.
Merchant is the CEO and President of Hope Global, an engineered textile solutions company centered in Cumberland with plants and sales offices all over the world.
Merchant began her career as a production supervisor at General Motors, then worked at Mazda, Ford Motor Company, and Lear Corporation, and managed manufacturing plants in Mexico, Canada, Poland, England, and America.
In addition to her work with Hope Global, Merchant is an active member of the Northern Rhode Island Chamber of Commerce, the Rhode Island Commodores, and the Governor’s Economic Development Council, and is a trustee of Rhode Island Public Expenditure Council.
Snead is the CEO of Banneker Industries, Inc., a supply chain management company in North Smithfield that has performed e-procurement, assembly, packaging, inventory management, warehousing and distribution services since its founding in 1991.
Snead has served as state delegate on the U.S. Small Business Administration’s National Advisory Council and received the 2009 New England Businesswoman of the Year Award and Women Business Enterprise National Council Star Award, among numerous others in year prior. She now serves on the Board of Directors of AMICA Insurance Company and is a member of the Rhode Island Commodores.
Zimmerman is the CEO and Chairman of the Board for FarSounder Inc., a Warwick based company specializing in sonar technology and born of Zimmerman’s achievement in the 2002 Rhode Island Business Plan Competition.
Since its inception, the company’s sales have grown exponentially and it has expanded to different markets within the nautical navigation industry.
Previously, Zimmerman has run numerous other businesses including a company for wholesale book selling and one for engineering services.
The nineteenth President of Brown University, Paxson had previously served as Dean of Princeton’s Woodrow Wilson School of Public and International Affairs and Chair of its economics department, as well as Director and founder of an NIA Center for the Economics and Demography of Aging.
Paxson is an expert in public health, having conducted research on childhood health, AIDS in Africa, and Hurricane Katrina, among other topics.
White, the President of the Greater Providence Chamber of Commerce, previously served as its Senior Vice President, and an executive counselor to the Governor in policy and communications. She is dedicated to strengthening the business community in Providence with focus on employment and retaining young, talented professionals to work in the state.
Dr. Carriuolo is the ninth President of Rhode Island College. She has previously served as the Director of the Office of School/College Relations at NEASC and the Dean of the College of Arts and Sciences the University of New Haven.
She has written over thirty publications, featured in, among others, The Chronicle of Higher Education and Education Week. In 2009, she was named a CLADEA fellow, and she has served on the boards of many organizations, including the Journal of Developmental Education and New England Dollars for Scholars.
Lapides is the co-founder, President, and CEO of Rhode Island real estate firm Residential Properties.
Lapides has been quoted in many local and national publications as a real estate specialist. During her career, Lapides has served on the boards at the RISD Museum, Roger Williams University, Smith Hill Center, and Trinity Repertory Company, among others -- and as Chair of the Board of the Rhode Island Foundation’s Equity Action Campaign Committee, helped raise a million dollars for the Fund for the LGBT community.
Pattie, the CEO and President of BankNewport and OceanPoint Financial Partners, MHC, began her career with the bank in 1984 as a consumer loan officer, rising through ranks and across different areas of expertise.
Pattie is a board member of the United Way of Rhode Island and the Rhode Island Bankers Association as well as a trustee of the Community College of Rhode Island. She is also a certified financial planner and a member of the Board of Governors for Newport Hospital.
Coxe is the Executive Director and CEO of the Preservation Society of Newport County. Before holding this position, Coxe served as the Massachusetts Secretary of Environmental Affairs, Executive Director of Rhode Island’s Save the Bay, and Director of Ocean and Coastal Resource Management in the National Oceanic and Atmospheric Administration.
Coxe has received numerous awards for her business success, including the 2011 Business Women Award for Overall Career Achievement from the Providence Business News. She also does extensive volunteer work, including sitting on the boards of Grow Smart Rhode Island and the Rhode Island Commodores. She also serves on the Advisory Board of the Conservation Law Foundation and the Alumni Board of the Wheeler School.
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